Summary So Far
A. Dates:
Weekend 1: 17 May / 18 May
Weekend 2: 24 May / 25 may
Weekend 3: 31 May / 1 Jun
B. Running time
Setup and take down: 7am / 9pm
Donation Drive: 8am to 8pm (12 hours)
C. Venue
Location ''a'' : Merlion Park
V = Visitor posing location
S = Shooting position
R = Resting station
P = Printing station
D. General Task
Photography and print for Merlion Park visitors.
E. Charge
minimum $10.00 worth of donation for every print made. 100% goes to Salvation Army.
F. Target
300 to 350 prints per weekend
or
S$10,000.00 in total donations collected
G. Logistics
O 1. 3 photo printers (2 running, 1 backup)
SETTLED (details to be confirmed)
O 2. Ink cartridges (lasting 250 pc of prints per printer per weekend)
SETTLED (details to be confirmed)
O 3. 4R photopapers 1200pc (400pc per weekend)
SETTLED (details to be confirmed)
> 4. Plastic photograph holder 1200pc (optional)
O 5. 2 laptops (tentative)
jopel / yanyewkay / Wai
O 6. 3 cameras (rotate usage)
SETTLED (details to be confirmed)
X 7. 2 cable remote shutter control (1 in use, 1 backup)
yanyewkay X 2 nikon cable release (tentative)
O 8. 2 external flash units (1 in use, 1 backup)
SETTLED (details to be confirmed)
X 9. 2 tripods (1 in use, 1 backup)
yqt 1 X big tripod
O 10. 4 to 6 memory cards
yqt 2X 256 / yanyewkay 1X 1GB, 1x512, 1x4GB
> 11. 2 card readers (backup for wireless transfer)
yanyewkay 1X card reader
> 12. 2 tentages (1 printing station, 1 resting station)
(TBC with CS)
> 13. 2 tables (1 per tentage)
(TBC with CS)
> 14. Chairs/benches (4 pax for printing station, 6-8 pax for resting station)
(TBC with CS)
X 15. 2 ice boxes
> 16. 2 Lamps
> 17. 4 hand-torches
yanyewkay X 1 big torch
> 18. 1 first-aid box
O 19. masking tapes (marking locations)
yqt 2X rolls
> 20. 1 pack of large trashbags for water proofing in case of rain
X 21. 1 box of cable Ties
> 22. jerry cans (to act as weights for tentages)
O - items settled
X - items not settled
> - items not settled and to take note of
H. Electrical power requirements
O 1. Printer (Batteries lasting 12 hours per printer per day, or local power source)
SETTLED (details to be confirmed)
O 2. Laptop (Batteries lasting 12 hours per laptop per day, or local power source)
jopel / yanyewkay / Wai
O 3. Camera Batteries (2 fully charged, 1 charger per camera)
SETTLED (details to be confirmed) / yqt 3X batt & 1 X charger ( D200 )
O 4. Batteries for flash units, lamps and hand-torches
Eastgear: 2 units of Charger Devices 2 X 2 flash battery supply with Nikon Cable / yqt 1 X ext power pack for SB 800 yanyewkay 8X AA batts
I. Manpower (minimum on ground)
1. 1 Overall I/C
ortega / yqt
2. 2 at shooting station (1 photographer, 1 guide)
3. 2 at printing station + 1 I/C
4. 2 for publicity
5. 1 Resting station I/C (look after personal belongings and materials)
J. Task specifics
Shooting station
1. Setup camera
2. Guide visitors to position
3. Photograph
Printing Station
1. Print photographs
2. Keep track of photograph owners putting money into donation boxes
3. Collect email addresses
Publicity
1. Moving around Merlion Park and vicinity to publicize with posters
K. Food and Drinks SETTLED (details to be confirmed)
1. cartons of mineral water (1 to 2 at any time)
2. cartons of packet drinks/isotonic drinks (1 to 2 at any time)
3. Catered/takeaway meals (Halal) for lunch and dinner for on-site volunteers
L. Publicity
1. 2 x A1 size posters (for display)
ortega
2. 2 x A3 size posters (for publicity personnels)
ortega
3. 1 poster stand with weights (optional)
4. 12 ''PhotoAid Volunteer'' tags and tag holders (for those on duty only)
ortega to design and print
yqt to buy the lan yard with holder
M. License/Contacts
yqt and ortega
What has been done
1. yqt contacted Salvation Army for tie-up
Done and yqt will sign the MOA with them before the start of the event
2. Hotspot contacted STB for use of Merlion Park
HotSpot getting the paper work done with yqt and ortega as the point of contact
What needs to be done
1. Provide Salvation Army with details of fund-raising event, latest by Monday 12 May
yqt to contact Salvation Army on Monday
2. Collect donations collection boxes from Salvation Army
yqt to collect every Friday and sent to them for accounting every Monday morning
N. Online
1. Setting up of photograph pool site
yanyewkay
2. Emailing password to photograph owners immediately at the end of each fund-raising day
yanyewkay
3. On line publicity
O. Parking at One Fullerton
(take note) 1. Contact One Fullerton manager for permission to park for free during fund-raising days
P. Miscellaneous
Briefing for volunteers
1. Participants are advised to each bring 1 water bottle (though drinks will be provided)
2. Participants are advised to wear caps
3. Participants are advised to apply sunblock
4. Participants are advised to arrive at venue 10min to 15min before start of shift to familiarize with the work
5. Participants are to be courteous to all visitors at all time.
6. Should any participants encounter difficulties when performing his work, he
must report immediately to any one of the core group members on site.
Core Group Members' Attendance
17th May
DCnA - After 5pm (CRS event)
Yanzai - whole day
sjourn - morning setup, will be back 2nd shift
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - After 5.30pm
ortega - try for whole day or at least 1st shift
18th May
DCnA - After 5pm (Class)
Yanzai - whole day
sjourn - 2nd shift
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - TBC
24th May
DCnA - After 5pm (Work, try to take leave)
sjourn - not in Sg
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - After 5.30pm
Wai - Can reach there by 11pm
TupiGuy
25th May
DCnA - After 5pm (Class)
sjourn- not in SG
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - TBC
Wai - Can reach there by 11pm
TupiGuy
31st May
sjourn- morning setup, 1st shift
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - After 5.30pm
Wai - TBC
TupiGuy
1st Jun
sjourn - 2nd shift
Hotspots - Setup & 1st shift
Racoon - depends on Little HS schedule
zhangyb - TBC
ortega - try for whole day but at least 2nd shift
Wai - TBC
TupiGuy
Information to Salvation Army for Official Release
Dates:
17th & 18th May
24th & 25th May
31st May & 1st Jun
Timing: 8am to 8pm
Location: Merlion Park
How: Have your picture taken and printed on the spot for a min. donation of S$10.00
Sponsor List:
1) Nikon
2) Epson
3) Eastgear
4) CS
information received after 3pm 12th May may not be included in Salvation Army's official release
