I am from the finance sector.
Use a simple excel will do.
Assume that the customer wants a receipt to claim, eg. for company event.
just create running number invoice number, in a worksheet, not to overwrite them.
Eg. go via month, and your own personal prefix. for me could be -
BP120701 (B = bwilly, P = period, 1207 = Dec07, first transaction = 01)
It will also be a good reference if the customer need to refer, and also for yourself too.
Description, pricing. GST not included, so no need.
Sub-total, total column for pricing. Includes deposit column, money balance to be paid, all formluated. Easier for you to keep track and lesser of computation error.
Your own company/personal name with header (scan and paste on the worksheet)
Customer name.
Terms and conditions need to be included in the receipt/invoice. Mostly to protect yourself.
For photographer, your liability and your responsibility. deposit paid, and photos not collected, what is the procedure? Time frame given? Deposit forfeited?
And very important clause, anything not included in the term and conditon, not included.
The term and condition, only you will know what to add, depends on your own business portfolio. If too many, include it on the back page of invoice, with a small prefix at the front page of invoice * term and conditon apply, refer to back page.
invoice = bill.is it okie to type the invoice together with the agreement?
ie wedding photography?
so when 3parties sign .. bride/groom/photographer .. solve everything at a go
my bad..
wat i mean was for ie wedding photography where a deposit is required
so do we need still need to issue an invoice? or the agreement itself is consider a 'invoice'
where usually the agreement state that the client need to pay $### as a deposit is due at the signing of blah blah etc ..
if you like paper work, you can ask couple to issue you a purchase order or job order, than you ask them to sign a contract or agreement, when you go and shoot their wedding, you ask them to sign a service render notice, by the time you deliver the album, you issue them a delivery order, when they sign this and return it to you, you are good to issue them a invoice.my bad..
wat i mean was for ie wedding photography where a deposit is required
so do we need still need to issue an invoice? or the agreement itself is consider a 'invoice'
where usually the agreement state that the client need to pay $### as a deposit is due at the signing of blah blah etc ..
The agreement is a 'contract'. After you've done as what was agreed, you bill your client using 'invoice' or a simple receipt.
if you like paper work, you can ask couple to issue you a purchase order or job order, than you ask them to sign a contract or agreement, when you go and shoot their wedding, you ask them to sign a service render notice, by the time you deliver the album, you issue them a delivery order, when they sign this and return it to you, you are good to issue them a invoice.
btw, when you received the payment, you send them a receipt of payment.
hope this help.