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Thread: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

  1. #1
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    Default PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    A. Dates:

    Weekend 1: 17 May / 18 May
    Weekend 2: 24 May / 25 may
    Weekend 3: 31 May / 1 Jun

    B. Running time

    Setup and take down: 7am to 8am / 8pm to 9pm
    Donation Drive: 8am to 8pm (12 hours)

    C. Venue



    Location ''a'' : Merlion Park



    V = Visitor posing location
    S = Shooting position
    R = Resting station
    P = Printing station

    D. General Task

    Photography and print for Merlion Park visitors.

    E. Charge

    minimum $10.00 worth of donation for every print made. 100% goes to Salvation Army.

    F. Target

    300 to 350 prints per weekend

    or

    S$10,000.00 in total donations collected

  2. #2
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    G. Logistics

    1. 3 x D300 cameras with lens (rotate usage)
    - sponsored by Nikon
    2. 3 x SB800 (rotate usage)
    - sponsored by Nikon
    3. 2 x cable remote shutter control (1 in use, 1 backup)
    - yanyewkay X 2 nikon cable release
    4. 3 x photo printers (2 running, 1 backup)
    - SETTLED (details to be confirmed)
    5. Ink cartridges (lasting 250 pc of prints per printer per weekend)
    - SETTLED (details to be confirmed)
    6. 4R photopapers 1200pc (400pc per weekend)
    - SETTLED (details to be confirmed)
    7. LinkSys 3G Router with WIFI
    - loan sponsored by Eastgear
    8. Plastic photograph holder 1200pc
    - settled
    9. 2 x laptops
    - jopel / yanyewkay / Wai
    10. 2 x tripods (1 in use, 1 backup)
    - settled
    11. CF cards
    - 9pc sponsored by Nikon
    12. 2 x card readers (backup for wireless transfer)
    - yanyewkay 1X card reader
    13. 3 x tentages (1 printing station, 1 resting station, 1 shooting point, come with lighting)
    (purchase sponsored by Nikon)
    14. 3 x picnic tables with chairs
    (purchase sponsored by Nikon)
    15. 1 x 4ft GS table, 4 x plastic chairs
    (purchase sponsored by Nikon)
    16. ice boxes
    - yqt 1x water cooler box
    - jopel 1x ice box

    17. 2 x hand-torches
    - yanyewkay X 1 big torch
    18. 1 x first-aid box
    - Hotspost
    19. masking tapes (marking locations)
    - yqt 2X rolls
    20. 1 pack of large trashbags for water proofing in case of rain
    - Sjourn
    21. 1 box of cable ties
    - Sjourn
    22. storage
    - chngpe (Mactech Industrial Building 2 Kallang Pudding Road, #04-14)

    H. Electrical power requirements

    1. Printer (Batteries lasting 12 hours per printer per day, or local power source)
    - SETTLED (details to be confirmed)
    2. Laptop (Batteries lasting 12 hours per laptop per day, or local power source)
    - jopel / yanyewkay / Wai
    3. Camera Batteries
    - sponsored by Nikon
    4. Batteries for flash units
    - 15 AA rechargeables with charger, 2pcs 2 x 2 CD external battery pack with Nikon cables sponsored by Eastgear
    - yqt 1 X ext power pack for SB 800
    5. 3 x drum electrical cable
    - chngpe
    6. 3 x 4 outlets plug
    - chngpe
    7. electricity bills from One Fullerton (S$50/- per day per point)
    - sponsored by Nikon. chngpe to pay in full on 17 May

    I. Food and Drinks

    1. 20 cartons of mineral water
    - purchase sponsored by Nikon
    2. Catered/takeaway meals (Halal) for lunch and dinner for on-site volunteers
    - purchase sponsored by CS and Eastgear



    red words or ? below denote items not settled yet
    Last edited by eikin; 16th May 2008 at 01:08 PM.

  3. #3
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    J. Manpower (minimum on ground)

    1. 1 Overall I/C
    - ortega / yqt
    2. 2 at shooting station (1 photographer, 1 guide)
    3. 2 at printing station + 1 I/C
    4. 2 for publicity
    5. 1 Resting station I/C (look after personal belongings and materials)

    K. Task specifics

    Shooting station

    1. Setup camera
    2. Guide visitors to position
    3. Photograph

    Printing Station

    1. Print photographs
    2. Keep track of photograph owners putting money into donation boxes
    3. Collect email addresses

    Publicity

    1. Moving around Merlion Park and vicinity to publicize with posters











    L. Publicity

    1. 2 x A1 size posters (for display)
    - ortega
    2. 2 x A3 size posters (for publicity personnels)
    - ortega
    3. 1 poster stand with weights (optional)
    4. 12 ''PhotoAid Volunteer'' tags and tag holders (for those on duty only)
    - ortega to design and print
    - yqt to buy the lan yard with holder


    M. License/Contacts

    yqt and ortega

    What has been done

    1. yqt contacted Salvation Army for tie-up
    Done and yqt will sign the MOA with them before the start of the event
    2. Hotspot contacted STB for use of Merlion Park
    HotSpot getting the paper work done with yqt and ortega as the point of contact

    What needs to be done

    1. Provide Salvation Army with details of fund-raising event, latest by Monday 12 May
    yqt to contact Salvation Army on Monday - completed
    2. Collect donations collection boxes from Salvation Army
    yqt to collect every Friday and sent to them for accounting every Monday morning
    Last edited by eikin; 17th May 2008 at 12:07 AM.

  4. #4
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    Core Group Members' Attendance


    17th May

    Yanzai - whole day
    Hotspots - setup + Shift A
    Razor - setup + Shift A
    Splutter - setup + Shift A
    yqt - setup + Shift A
    TupiGuy - setup + Shift A
    yanyewkay - setup + 12pm onwards
    ortega - setup + Shift B
    Sjourn - setup + Shift B
    DCnA - After 5pm
    zhangyb - After 5.30pm
    Racoon - depends on Little HS schedule

    Shift A - 6
    Shift B - 4
    After 5.30pm - 6



    18th May

    yanyewkay - whole day
    Yanzai - whole day
    yqt - whole day
    Hotspots - setup + Shift A
    TupiGuy - setup + Shift A
    ortega – Shift B
    Sjourn - Shift B
    DCnA - after 5pm
    Razor - after 5pm
    Racoon - depends on Little HS schedule
    zhangyb - TBC

    Shift A - 5
    Shift B - 5
    After 5pm - 7



    24th May

    TupiGuy - whole day
    yqt - whole day (try)
    Hotspots - setup + Shift A
    yanyewkay – until 6pm
    Wai - after 11pm
    DCnA - after 5pm (try)
    zhangyb - after 5.30pm
    Racoon - depends on Little HS schedule

    Shift A - 4
    Shift B - 3
    After 5.30pm - 5



    25th May

    yanyewkay - whole day
    yqt - whole day
    TupiGuy - whole day
    Splutter - whole day
    Hotspots - setup + Shift A
    Wai - after 11pm
    DCnA - after 5pm
    Racoon - depends on Little HS schedule
    zhangyb - TBC

    Shift A - 5
    Shift B - 5
    After 5pm - 5



    31st May

    TupiGuy - whole day
    Sjourn - setup + Shift A
    Hotspots - setup + Shift A
    yanyewkay - after 1pm
    zhangyb - after 5.30pm
    Racoon - depends on Little HS schedule
    Wai - TBC
    yqt - TBC

    Shift A - 3
    Shift B - 2
    After 5.30pm - 3



    1st Jun

    TupiGuy - whole day
    Hotspots - setup + Shift A
    yqt - Shift B (Shift A not confirmed)
    Sjourn - Shift B
    Racoon - depends on Little HS schedule
    zhangyb - TBC
    ortega - TBC
    Wai - TBC
    yanyewkay - TBC

    Shift A - 2
    Shift B - 2
    Last edited by eikin; 20th May 2008 at 11:19 AM.

  5. #5
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    Items to be delivered to Studio at Mactech Ind Bldg on 14 May

    3 x Tentages
    3 x picnic table with chairs
    1 x 4ft GS table, 4 x plastic chairs



    Items to be collected on 14 May from Nikon

    3 x D300 with lens
    3 x SB 800
    12 CF card 64mb



    Items to be delivered to Studio at Mactech Ind Bldg on 15 May

    20 carton of mineral water



    Items to be collected on 15 May from Epson and EastGear

    4 x Printers
    Photo Papers
    Printer Ink

    15 AA batts
    chargers
    2pcs 2x2CD batt pack
    1 x Linksys 3G router



    Other items already prepared in the studio :

    3 x Drum Elect Cable
    3 pcs x Multi plug 4 outlets
    electric lights for all the 3 tentages
    Last edited by eikin; 14th May 2008 at 12:30 AM.

  6. #6
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    Distribution of equipment

    For checking at the end of each charity drive day.


    DCA

    1 x 4" GS Table
    4 x round plastic chairs
    3 x tents
    3 x sandbags weights
    3 x lead weight
    5 x clip light with bulbs
    2 x table lamps with table clip
    2 x cable extension
    1pkt x cable tie


    Hotspot

    1 x picnic table


    Jopel

    2 x picnic tables
    1 x Epson R610
    1 x D-link router
    3 x 4 way Gang extension switch
    1 x 4way Drum cable
    1 x Epson Standee


    Ortega

    3 x D300 with kit lens 18 - 70mm
    3 x SB 800
    3 x spare battery
    3 x chargers
    12 x CF cards

    15 x AA rechargerable batt
    2 x CD2 x 2 external batt
    2 x charger Maha.


    Razor

    2 x Epson 290
    5 x set of ink
    1000pcs x4R paper
    3 x Epson Printer platform
    Last edited by eikin; 16th May 2008 at 10:01 PM.

  7. #7
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    Official Texts

    English writeup:

    Photo Aid is an initiative by a group of volunteer photographers to help raise funds for the
    victims of Cyclone Nargis in Myanmar.

    Simply have your photograph taken at the Merlion Park and for every print made we ask for
    your kind donation of minimum S$10. All proceeds will go directly to Salvation Army (Singapore
    HQ) in financial aid of disaster relief efforts conducted by the Salvation Army (Myanmar HQ.)

    We deeply appreciate your support and generosity in aiding those who are still suffering from
    the disaster and awaiting for their homes and lives to be rebuilt.

    Venue: Merlion Park (Beside One Fullerton, Fullerton Road)

    Dates: 17th, 18th May / 24th, 25th May / 31st May, 1st Jun

    Time: 8am to 8pm



    Malay writeup:


    PhotoAid adalah sebuah inisiatif oleh sekumpulan fotografer sukarelawan untuk mengumpulkan
    dana bagi korban angin ribut Nargis di Myanmar.

    Cukup dengan hanya mengambil foto anda di Merlion Park dan untuk setiap foto yang kami cetak
    untuk anda, kami meminta sumbangan minimum sebesar S$10 yang seluruhnya akan disalurkan ke
    The Salvation Army (Singapura) untuk selanjutnya akan disalurkan kembali sebagai dana penyelamat
    bencana kepada The Salvation Army (Mynamar)

    Kami sangat menghargai dukungan dan kemurahan hati anda dalam menolong mereka yang terkena
    malapetaka ini untuk membangun kembali kehidupan dan tempt kediaman mereka.

    Tanggal: 17th, 18th May / 24th, 25th May / 31st May, 1st Jun

    Waktu: 8am to 8pm



    Mandarin writeup:

    Photo Aid 是由一群摄影爱好者所发起, 为5月2日在缅甸遭遇旋风Nargis侵害的难民筹集救灾基金的筹款活
    动。

    筹款期间, 专业摄影队将为到访鱼尾狮公园的善心人士拍照留念。每一张照片的募捐款项为最低10元新币。所
    筹款项将全数交由救世军(新加坡分会)处理, 为救世军在缅甸的分会提供急需的救灾资金援助, 以更直接的方
    式救济灾民们。

    我们诚意地邀请各界人士踊跃响应筹款号召, 慷慨解囊, 一同为还在受灾的缅甸同胞们尽一分力, 帮助他们重
    建家园。在此衷心感谢大家的支持与关心。



    地点: 鱼尾狮公园 (One Fullerton 旁边, Fullerton Road)

    期间: 5月17、18日 / 5月24, 25日 / 5月31日, 6月1日

    时间: 早上8点至晚间8点



    Japanese writeup:

    サイクロンナルジス(大爆風)によるミャンマーの被災者の為にPhoto Aidでは、募金活動の一環として、カメラマン
    によるボランティア活動を開始いたします。

    マーライオンパークで、プロカメラマンが皆様の旅行記念写真を撮影する活動が行われております 。一枚の写真 で
    S$10からを募金して、よろしくお願いいたします。募金活動で収入した全てのお金は、救世軍の救済基 金と して
    救世軍(シンガポール分会とミャンマー分会)によって、被災者に届けることになります。

    皆様の多くのご協力を頂き、心より感謝いたします。被災地域の一日でも早く回復を祈っておりま す。



    場所: マーライオンパーク(Merlion Park, One Fullerton の隣、 Fullerton Road)

    期間: 5月17・18日 / 5月24・25日 / 5月31日・6月1日

    時間: 8時から 20時まで



    Korean writeup:

    Photo Aid에서는 미얀마 사이클론 희생자 및 피해자들을 돕기위한 활동의 일환으로 사진가들의 볼란티어
    활동을 통한 모금을 시작합니다.

    Merlion공원에서 여러분의 관광 기념 사진 촬영과 프린트를 해 드립니다. S$10달라 이상을 기부해주시면
    감사하겠습니다. 모금된 모든 금액은 싱가폴의 구세군을 통해 미얀마 구세군 직접 보내지며, 미얀마 사이
    클론 희생자을 위한 재정적 지원과 재난 구재를 위해 쓰여 집니다.

    저희들은 미얀마 사이클론 희생자들과 피해자들이 하루라도 빨리 재난의 고통으로 부터의 벗어나길 기원
    하며, 여러분의 관심과 성원에 감사드리며,



    장소: Merlion공원 (One Fullerton옆)

    기간: 5월 17-18일/ 5월 24-25일/ 5월 31일, 6월 1일

    시간: 오전 8 부터 오후 8시까지



    Myanmese writeup:

    Last edited by eikin; 17th May 2008 at 01:45 AM.

  8. #8
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    Default Re: PhotoAid 2 for Victims of Cyclone Nargis - Planning Summary

    Here're poster images which you can download and distribute via email to friends and family.






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