Results 1 to 14 of 14

Thread: Necessary OR Must to provide Invoice to bill the use of photo

  1. #1
    Member
    Join Date
    Dec 2009
    Location
    Singapore, Singapore
    Posts
    80

    Default Necessary OR Must to provide Invoice to bill the use of photo

    Hello to all,

    A foreign publication emailed me to enquire the use of an image I posted on my blog for their upcoming printed edition and offered their rate upfront in the email.

    In the follow up, they requested me to provide an invoice (as they said would be great if I can provide one, although they sounded not necessary though).

    Being a random blogger with no business entity registered, I would like to be advised how should I come up with an invoice (in what format)?

    Also how necessary is an invoice in such transaction?

    Thanks for any help and advice.
    其实眼前的一切都是一幅画

  2. #2
    Moderator daredevil123's Avatar
    Join Date
    Oct 2005
    Location
    lil red dot
    Posts
    21,627
    Blog Entries
    1

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Quote Originally Posted by kopohui View Post
    Hello to all,

    A foreign publication emailed me to enquire the use of an image I posted on my blog for their upcoming printed edition and offered their rate upfront in the email.

    In the follow up, they requested me to provide an invoice (as they said would be great if I can provide one, although they sounded not necessary though).

    Being a random blogger with no business entity registered, I would like to be advised how should I come up with an invoice (in what format)?

    Also how necessary is an invoice in such transaction?

    Thanks for any help and advice.
    Companies need invoices for accounting purposes. For format, just go online and google "invoice sample".

  3. #3
    Moderator catchlights's Avatar
    Join Date
    Sep 2004
    Location
    Punggol, Singapore
    Posts
    21,902

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Go sign up Wave Apps, send this company an invoice.
    Shoot to Live, Live to Shoot
    www.benjaminloo.com | iStock portfolio

  4. #4
    Moderator catchlights's Avatar
    Join Date
    Sep 2004
    Location
    Punggol, Singapore
    Posts
    21,902

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    more like photography business practice than photography technique talk.

    thread moved.
    Shoot to Live, Live to Shoot
    www.benjaminloo.com | iStock portfolio

  5. #5
    Member
    Join Date
    Dec 2009
    Location
    Singapore, Singapore
    Posts
    80

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Quote Originally Posted by daredevil123 View Post
    Companies need invoices for accounting purposes. For format, just go online and google "invoice sample".
    Quote Originally Posted by catchlights View Post
    Go sign up Wave Apps, send this company an invoice.
    Thanks for the replies ....

    Quote Originally Posted by catchlights View Post
    more like photography business practice than photography technique talk.

    thread moved.
    Noted, be mindful of that in future, thanks

  6. #6
    Member
    Join Date
    Dec 2009
    Location
    Singapore, Singapore
    Posts
    80

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Just to add on further, before I mail them the invoice, should I confirm the following details like:

    ● Mode of Payment (seems like they intend to send me a cheque in their currency when they asked for my address)
    ● Indicate my preferred mode of payment (Thought of asking if they can pay me via Paypal for faster transaction)
    ● Necessary to set a Due Date for them to meet the payment.

    Being new to these stuff, thanks again for any help.

  7. #7
    Moderator catchlights's Avatar
    Join Date
    Sep 2004
    Location
    Punggol, Singapore
    Posts
    21,902

    Default

    Quote Originally Posted by kopohui View Post
    Just to add on further, before I mail them the invoice, should I confirm the following details like:

    ● Mode of Payment (seems like they intend to send me a cheque in their currency when they asked for my address)
    ● Indicate my preferred mode of payment (Thought of asking if they can pay me via Paypal for faster transaction)
    ● Necessary to set a Due Date for them to meet the payment.

    Being new to these stuff, thanks again for any help.
    bank in a foreign currency cheque will incur extra cost on your side, if it a petty amount than can forget about it.
    Making PayPal payment will have additional cost for them, unless you want bare the charge.
    Shoot to Live, Live to Shoot
    www.benjaminloo.com | iStock portfolio

  8. #8

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Quote Originally Posted by kopohui View Post
    Just to add on further, before I mail them the invoice, should I confirm the following details like:

    ● Mode of Payment (seems like they intend to send me a cheque in their currency when they asked for my address)
    ● Indicate my preferred mode of payment (Thought of asking if they can pay me via Paypal for faster transaction)
    ● Necessary to set a Due Date for them to meet the payment.

    Being new to these stuff, thanks again for any help.
    Curious, did they give you the terms of the licensing agreement?

  9. #9
    Member
    Join Date
    Dec 2009
    Location
    Singapore, Singapore
    Posts
    80

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Quote Originally Posted by catchlights View Post
    bank in a foreign currency cheque will incur extra cost on your side, if it a petty amount than can forget about it.
    Making PayPal payment will have additional cost for them, unless you want bare the charge.
    Thanks for the reply but under such circumstance, it would be whose call to determine the mode of payment?

    Quote Originally Posted by kandinsky View Post
    Curious, did they give you the terms of the licensing agreement?
    Actually no and these are what they promised.

    "You remain the copyright owner and we will be only using the photo on a one-use basis.

    The payment is for one use of the photo in our November edition."

  10. #10
    Moderator daredevil123's Avatar
    Join Date
    Oct 2005
    Location
    lil red dot
    Posts
    21,627
    Blog Entries
    1

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Quote Originally Posted by kopohui View Post
    Thanks for the reply but under such circumstance, it would be whose call to determine the mode of payment?



    Actually no and these are what they promised.

    "You remain the copyright owner and we will be only using the photo on a one-use basis.

    The payment is for one use of the photo in our November edition."
    You can request for the mode of payment. Just ask for paypal first, see what happens.

    Please list all the stuff they said in the invoice on black and white.

  11. #11

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    they can also transfer the payment directly to your bank account.

  12. #12

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    You need to invoice, of course.

    Foreign publications, especially the US ones, are used to dealing with US photographers, which by default the copyright goes to the content creator, so they are usually purchase first rights, or single usage rights, sometimes with a short period embargo of a month or two, depending on their publication frequency. The American photographers are passionate about protecting their rights. When the publicatoin approached you, they didn't know amateur photographers here in Asia are often clueless about copyrights nor cared much about them. (just look at how often people threw away their copyrights during local photo contests)

    Mode of payment wise; they will follow their company's payment procedures, which is usually bank wire, will often require you to fill in a form with your bank details. You often need to find out your bank code and stuff. They usually will bear the bank fees, but for currency conversion fees charged by our local banks it is quite unlikely, for it had passed their responsibilities.

    If you try to suggest anything that deviate from their payment procedure norm; it will usually result in late payment and confusion as they wait to get approval from whoever. The larger the company, the slower even.

    So my advice is to stick to what they proposed.

    A good publication may even send you a tearsheet or a whole copy of the magazine issue.
    WTB Manfrotto RC4 L Bracket

  13. #13

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    do note for foreign telegraphic transfer of funds into bank account there is likely a fee of $25 upwards sgd for each end (sending and receiving ) .

    you may be better off asking for PayPal
    also, usually when people offer to pay
    that means you get to decide on the mode of payment

    to receive a cheque in a foreign currency you may need to have a foreign currency bank account too. speak with your bank about how to receive such cheques and if they can clear such cheques
    宁愿遇见丢失幼崽的母熊,也不愿碰上做蠢事的愚人

  14. #14
    Member
    Join Date
    Dec 2009
    Location
    Singapore, Singapore
    Posts
    80

    Default Re: Necessary OR Must to provide Invoice to bill the use of photo

    Thanks for all the replies and I already sent an invoice that detailed what were agreed beforehand and at the meantime, check on the payment mode, which I awaiting for their reply.

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •